TOP USEFUL EXCEL KEYBOARD SHORTCUT 

Microsoft Excel offers a wide range of keyboard shortcuts that can greatly enhance your efficiency. Here are some of the most useful ones:

1. Ctrl + C / Ctrl + V

• Purpose: Copy and paste.
• Usage: Ctrl + C copies the selected cells, and Ctrl + V pastes the copied to a new location.

2. Ctrl + X

• Purpose: Cut.
• Usage: Ctrl + X cuts the selected cells, allowing you to move data to a new location.

3. Ctrl + Z / Ctrl + Y

• Purpose: Undo and redo.
• Usage: Ctrl + Z undoes the last action, while Ctrl + Y redoes the last undone action.

4. Ctrl + Arrow Keys

• Purpose: Navigate quickly through data.
• Usage: Ctrl + Arrow Keys moves to the edge of the data region in the direction of the arrow key pressed, which is useful for navigating large datasets.

5. Ctrl + Shift + Arrow Keys

• Purpose: Select data.
• Usage: Ctrl + Shift + Arrow Keys selects a range of cells from the current position to the edge of the data region in the direction of the arrow key pressed.

6. Ctrl + A

• Purpose: Select all cells.
• Usage: Ctrl + A selects all the cells in the current worksheet. Pressing it twice will select the entire data region.

7. F2

• Purpose: Edit the active cell.
• Usage: F2 allows you to edit the contents of the active cell directly.

8. Ctrl + Shift + L

• Purpose: Toggle filters on and off.
• Usage: Ctrl + Shift + L adds or removes filters from the selected range, allowing you to easily sort and filter data.

9. Ctrl + T

• Purpose: Create a table.
• Usage: Ctrl + T converts the selected range into a table, which automatically includes filter options and structured references.

10. Alt + E, S, V

• Purpose: Paste special.
• Usage: Alt + E, S, V (or Ctrl + Alt + V in newer versions) opens the Paste Special dialog box, which allows you to paste data with specific formatting or operations (like values only, formats, etc.).

11. Ctrl + F

• Purpose: Find.
• Usage: Ctrl + F opens the Find and Replace dialog box, allowing you to search for specific data within your worksheet.

12. Ctrl + H

• Purpose: Replace.
• Usage: Ctrl + H opens the Find and Replace dialog box with the Replace tab selected, letting you find and replace data in your worksheet.

13. Ctrl + Page Up / Ctrl + Page Down

• Purpose: Switch between worksheets.
• Usage: Ctrl + Page Up and Ctrl + Page Down navigate between different worksheets within the same workbook.

14. Ctrl + Shift + "$"

• Purpose: Apply currency format.
• Usage: Ctrl + Shift + "$" formats the selected cells as currency.

15. Ctrl + Shift + "#"

• Purpose: Apply date format.
• Usage: Ctrl + Shift + "#" formats the selected cells as dates in a default date format.

16. Alt + Enter

• Purpose: Insert a line break within a cell.
• Usage: While editing a cell, Alt + Enter inserts a line break, allowing you to create multiple lines of text within a single cell.

17. Ctrl + K

• Purpose: Insert a hyperlink.
• Usage: Ctrl + K opens the Insert Hyperlink dialog box, enabling you to add hyperlinks to your data.

18. F4

• Purpose: Repeat the last action.
• Usage: F4 repeats the last action you performed, which is useful for applying the same formatting or function repeatedly.

19. Ctrl + 1

• Purpose: Open the Format Cells dialog box.
• Usage: Ctrl + 1 opens the Format Cells dialog box, where you can change formatting options for the selected cells.

20. Ctrl + Shift + "+ (plus)

• Purpose: Insert new cells, rows, or columns.
• Usage: Ctrl + Shift + "+ (plus) opens the Insert dialog box, allowing you to insert cells, rows, or columns into the worksheet.

21. Ctrl + Shift + L

• Purpose: Toggle filters.
• Usage: Ctrl + Shift + L adds or removes filters from the selected range. This makes it easy to filter and sort data quickly.

22. Alt + H, O, I

• Purpose: AutoFit column width.
• Usage: Alt + H, O, I automatically adjusts the width of the selected columns to fit the contents.

23. Alt + E, S, T

• Purpose: Paste special - Transpose.
• Usage: Alt + E, S, T (or Ctrl + Alt + V, T in newer versions) opens the Paste Special dialog box with the Transpose option selected, allowing you to switch rows and columns of data.

24. Ctrl + Shift + U

• Purpose: Expand or collapse the formula bar.
• Usage: Ctrl + Shift + U toggles the expansion of the formula bar, making it easier to view and edit long formulas.

25. Ctrl + 9

• Purpose: Hide rows.
• Usage: Ctrl + 9 hides the selected rows, helping to declutter your view without deleting data.

26. Ctrl + Shift + 9

• Purpose: Unhide rows.
• Usage: Ctrl + Shift + 9 unhides any hidden rows within the selected range.

27. Ctrl + 0

• Purpose: Hide columns.
• Usage: Ctrl + 0 hides the selected columns, which can help you focus on specific data without removing it.

28. Ctrl + Shift + 0

• Purpose: Unhide columns.
• Usage: Ctrl + Shift + 0 unhides any hidden columns within the selected range. Note that this shortcut might need to be enabled in some versions or may conflict with system shortcuts.

29. F7

• Purpose: Spell check.
• Usage: F7 opens the Spell Check dialog box to check spelling and grammar in the active worksheet.

30. Ctrl + Shift + "$"

• Purpose: Apply currency format.
• Usage: Ctrl + Shift + "$" formats the selected cells as currency, using the default currency symbol.

31. Ctrl + Shift + "%"

• Purpose: Apply percentage format.
• Usage: Ctrl + Shift + "%" formats the selected cells as percentages, multiplying the values by 100 and adding a percentage sign.

32. Ctrl + Shift + "^"

• Purpose: Apply scientific format.
• Usage: Ctrl + Shift + "^" applies scientific number formatting to the selected cells, which is useful for displaying large numbers in scientific notation.

33. Ctrl + Arrow Key (with Shift)

• Purpose: Select a range of data.
• Usage: Ctrl + Arrow Key moves to the edge of the data region, while holding Shift selects the range from the current cell to the edge.

34. Alt + F1

• Purpose: Create a chart.
• Usage: Alt + F1 creates a default chart based on the selected data and places it on the current worksheet.

35. Ctrl + F1

• Purpose: Show or hide the Ribbon.
• Usage: Ctrl + F1 toggles the visibility of the Ribbon, giving you more space to work on your worksheet.

36. Ctrl + 1

• Purpose: Open Format Cells dialog.
• Usage: Ctrl + 1 opens the Format Cells dialog box, where you can apply various formatting options to cells.

37. Ctrl + Shift + 5

• Purpose: Apply date format.
• Usage: Ctrl + Shift + 5 formats the selected cells as dates in a default date format.

38. Ctrl + Shift + &

• Purpose: Apply outline border.
• Usage: Ctrl + Shift + & applies a border around the selected cells, which is useful for highlighting data.

39. Ctrl + Shift + _ (underscore)

• Purpose: Remove outline border.
• Usage: Ctrl + Shift + _ (underscore) removes borders from the selected cells.

40. Ctrl + Shift + L

• Purpose: Add or remove filters.
• Usage: Ctrl + Shift + L adds or removes filters from the selected range, helping you to easily sort and filter data.

41. Ctrl + Shift + K

• Purpose: Insert a hyperlink.
• Usage: Ctrl + Shift + K opens the Insert Hyperlink dialog box, allowing you to add hyperlinks to cells.

42. Alt + N, V

• Purpose: Open the PivotTable Wizard.
• Usage: Alt + N, V opens the PivotTable Wizard for creating pivot tables, which is helpful for summarizing and analyzing data.

These shortcuts can greatly enhance your efficiency when working with Excel.

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